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NHL Programme for Consultants and Contractors

FAB offers classified consulting firms and contracting companies in Abu Dhabi Emirate the opportunity to register and take part in UAE citizen housing loan projects. FAB maintains a list of qualified firms and companies, whereas housing loan beneficiaries of the citizens of Abu Dhabi Emirate may access the list via FAB’s several platforms, so that they can select a consultant and a contractor for the implementation of their homes.

Registration is made in the list of approved companies after meeting the qualification criteria and attaching the required documents via FAB’s digital platform – FAB Building Management System (FBMS).

FBMS Platform

FBMS is a seamless digital platform that allows you to track all activities related to National Housing Loans (NHL) and complete your tasks online. FBMS provides a detailed, multi-level view of the project’s progress, and insights to help you make data-driven decisions at all levels!

FBMS also enhances cooperation and communication between you and the Home Owners, ensuring clarity and collaboration between all parties. Click here to learn more about FBMS.

Registration on the list of companies approved by FAB

Consulting firms and contracting companies may apply to record their names in the list of consultants and contractors approved by FAB, by creating an FBMS account, filling out the necessary details and attaching the supporting documents. FAB reserves the right to approve or reject these applications if the conditions are not met.

The contracting company or the consulting firm must operate in the Emirate of Abu Dhabi and have a commercial license and classification issued by the competent authorities in the Emirate to work in the activity of building, contracting or engineering consultancy for design and supervision.

FAB reviews the performance of consulting firms and companies during the execution of projects and the registration of the contractor or consultant will be canceled or stopped if the level of performance decreases, or if the circulars issued by FAB are not complied with.

Required documents

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    Registration Application Form (an indicative form in showing the necessary documents and details for attaining the required percentage of eligibility)
  • OR
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    Enter the details into the system and attach the required documents as indicated in the registration application form
  • OR

Technical review and approval of tender documents

The consultant is appointed by the project owner and then, the consultant signs engineering service contract (according to the approved form) with the customer who obtained an NHL, then approves the design with the customer and certifies it in the Department of Municipalities and Transport in the Emirate of Abu Dhabi, and then the technical file (plans and tender documents) is submitted for technical review via the digital platform. FAB shall carry out the review and audit. In the event of approval, the bidding procedures shall be completed.

The technical file is submitted by the consultant appointed by the owner of the loan via FAB’s FBMS platform (the design file submission form).

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Before submitting the technical file for review, the consultant shall:

  • Attach all the plans, documents and undertakings required, according to FAB’s requirements mentioned in the approved review form, after being signed and sealed by the owner and the consultant.
  • Attach a printed and clear copy of the general architectural site plan approved by the municipality.
  • Match project details with the type of loan approved by the Abu Dhabi Housing Authority (Maintenance / Expansion / Maintenance and Expansion / New construction / Demolition and Rebuilding).
  • Ensure that there is no differences in specifications with all attached documents (Drawings, Specification Book, and Bill of Quantities).
  • Accurately calculate and review project quantities.
  • Ensure that the prices are audited and reviewed at the estimated cost and the schedule of materials, and match them with the market prices.
  • Ensure that FAB registration is valid for all eligible contractors nominated by the owner to participate in the tender.
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The most common mistakes when submitting the technical file:

  • The price per square meter for new buildings is higher or lower than the current market rates.
  • The project details do not match the loan details as per the approved document to use the loan.
  • The drawings do not match specifications and Bill of Quantities.
  • Failure to calculate and review project quantities accurately
  • Nominating contractors whose registration with FAB has expired.

Bidding and awarding the project

After approval of the technical file, FAB sends invitations for taking part in the tender to nominated contractors and the tender is issued via FBMS according to the procedures followed in FAB. After opening the tender, the consultant performs an analysis of the contractors’ bids and recommends accepting the most appropriate bid.

The consultant submits a letter from the owner in the acceptance of the bid of the company nominated to be awarded with the required documents shown in the form (a letter) attached (an Award Letter to the winning company).

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Before submitting the project award application, the consultant shall:

  • Ensure that all required attachments are submitted according to the attached form, and according to FAB’s requirements.
  • Correctly record all required data on the form and ensure the signature of the owner and the consultant is on the document.
  • Attach an unconditional quotation, with a recent date, for the selected contractor.
  • Ensure the validity of the contractor's registration with FAB before submitting the file.
  • Analyse the contractor's price, and ensure that all items in the Bill of Quantities are priced correctly, and match them with the prevailing market prices.
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The most common mistakes when submitting the project award application:

  • The validity of the quotation has exceeded 45 days from the date of bid submission.
  • Uncertainty about the validity of the contractor's registration with FAB before submitting the file.
  • Failure to correctly and completely record the required data in the form.
  • The contractor's quotation is not in line with the prevailing market rate, with the schedule of materials and specifications of the project.
  • Failure to price all items in detail in the Bill of Quantities submitted by the nominated contractor.

Execution and disbursement

Project execution is carried out on-site by the contractor approved by award, under the supervision of the consultant appointed by the owner. The contracting contract is signed according to the form approved by FAB.

Requests for disbursement of payments are submitted to the Bank, when due, via FBMS – using the approved forms.

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Before submitting the requests for disbursement of payments, the consultant shall:

  • When submitting the first payment, include all required data in the contracting contract, using the approved form, with the signature of the owner and the signature and stamp of the contractor and consultant on all pages.
  • Review the checklist for the type of each payment, and verify that each item is fulfilled by placing a mark against the item before moving to the next one.
  • Correctly record the project number, location, data, start and end date, and match it with all attached documents.
  • Make payments at the weekdays specified by FAB, and requests shall be reviewed and followed up exclusively by the consultant.
  • Ensure the validity of the site and workers’ insurance, as well as the commercial license of the contractor and consultant.
  • Ensure accuracy and realism in calculating the percentages of completed work.
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Monthly Report

The monthly report is one of the important documents, and the following points must be verified when completing the data required in the report:

  • Record the date on the form (date of submitting the application).
  • Correctly record the project number and match it with all attached documents.
  • Correctly record the name of the owner, contractor and consultant on all pages of the report.
  • Full clarification of the project site (region - basin - Plot No.).
  • The start and end date of the work (with an extension, in case the project duration expires – if any).
  • Clarify the current and previous percentage of completion.
  • Seal and signature of the consultant and the contractor on all payments, or, as agreed upon, in this regard.
  • Matching percentage of completion in the monthly report with those approved by FAB.
  • Ensure the actual percentage of completion as on the site, and clarify the percentage of each item of completed work.
  • Attach comprehensive photos of the site, showing all the completed work for each item. Furthermore, it is required to clarify the external work, the internal finishing and other works on the site.
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The most common mistakes when submitting the requests for disbursement of payments:

  • Percentages of completion approved by the consultant is not matching the actual progress on-site.
  • Lack of time extension to the project or a letter from the owner or the consultant stating the continuation of the contractor, specifying the expected date for the completion of the project, in case the original duration of the project expires according to the contracting contract.
  • Failure to include the percentage of completion for each item of the total percentage (100%) in the monthly report, compared to the percentages completed on site.
  • Failure to include recent photos of all the work that has been completed on the site.
  • Failure to attach a valid copy of the site and worker security, and the commercial license of the contractor and the consultant.

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For customer within the UAE NHL Service from within in the UAE
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+971 2 681 1511 +971 2 499 6111